EASY CHECK-IN Go to the search availability calendar for today's date and click on the guest name to jump to that reservation and check the 'Checked In' box to show they are checked in.
FINDING RECORDS One of the nice features of the Reservations software is that you can search on any field. 'Find' buttons are on just about every screen of the system to make it easy. Here's some search tools you may not have been aware of..
When you click a Find button you enter the 'Find Mode' and magnifying glasses appear in each searchable field.
When you're ready to perform your search, click the 'Perform' button. If you need access to some helpful search tools, click the 'Tools' button for tips.
GROUP RESERVATIONS Family reunions, weddings or other special events sometimes require a lot of details that are easy to track in the Reservations system. Everyone at your office can see at a glance: • To-Do Notes and Reminders • Special Needs Task List • Detailed Notes about the Group/Event • Room list with names of Group members • Honorary Guests
PRINTING RESERVATIONS There are helpful reports in which you can view/print your reservations. All are under the 'Reports' navigation tab in the Reservations grouping.
The Calendar Grid. Select this report from the Reports menu and type in the year you want to print. Now check the boxes for specific time period(s), and click the 'Print' button. You have the option to print reduced on 8.5 x 11 paper, or if your printer won't reduce, print on 8.5 x 14 paper.
Reservations by Room. Select this report from the Reports menu and find records by date range. 'Preview' or 'Print' the report to display records sorted by room.
BATCH PRINTING INVOICES For batch printing Invoices, if you do a ‘find’ on the Reservation screen for ‘checking out’ using todays date, it will find all those records. Then click the ‘Invoice’ Button, the ‘Print’ button and select ‘Records being browsed’ instead of ‘Current Record’ and it will print all the invoices for guests checking out today.
TIPS & SERVICE CHARGES
With
Reservations 8.0, you now have the ability to add a tip fee or a
service charge based on a percentage of the total amount to your
invoices!
This option is located in the Reserve --> Charges
area. You will need to enter your percentage as a decimal into the
field, and click the 'Add Chg' button to add the charge as a line item
to your invoice. Once added, it can be deleted just as any other line
item by clicking the trash can to the right of the line if necessary.
Reservations Pearl 8.0 is published by Compu-Books, Glendale, Arizona, USA
With
Reservations 8.0, you now have the ability to add a tip fee or a
service charge based on a percentage of the total amount to your
invoices!